Construction fleets scatter: the excavator is on a job two hours away, its service book is in a ute, and the yard thinks someone else booked the crane inspection. Gearbox keeps the record with the machine's name on it, not with wherever the paper ended up.
Machines move between jobs, get hired out, and share sites with subcontractors. Every asset in Gearbox carries its own service schedule, history and status, so it does not matter where the machine is parked, the record is one search away.
Operators run the prestart on their phone before the machine starts work, offline if the site has no signal. A failed critical question tells the operator to stand the machine down, and the fault report with photos is in Gearbox before the ute is back on the highway.
Annual inspections, crane certifications and registration expiries each run on their own schedule with their own reminders, and every one of them feeds the asset's traffic light. The compliance dashboard shows what is due in 7, 14 and 30 days across the whole fleet.
Excavators, cranes, trucks, utes, trailers and attachments all tracked the same way, instead of a spreadsheet per category.
A fault reported on site is evaluated, prioritised and turned into scheduled work, not a note that waits for Friday.
Insurance, certificates and expiries for third party contractors, with reminders before they lapse.
Training and licences per person, with expiry alerts, so the right ticket is in the seat.
Stock per site with transfers between them, and purchase orders raised from the job that needs the part.
Full service history per machine, searchable and emailable, for audits, resales and hire agreements.
Every answer below is drawn from the knowledge base our customers use, with a link to the full guide.
Each asset carries exactly one prestart checklist, assigned in its settings, so choosing the machine chooses the questions. An excavator gets excavator questions, a ute gets ute questions.
Read the guidePrestart keeps working offline, flags unsynced data, and uploads automatically when the phone is back in range, so remote sites do not punch holes in the record.
Read the guideTime based inspections such as annual safety checks run on their own due dates, an asset can carry several types at once, and every one feeds the traffic light.
Read the guideEach contractor has a profile with linked people, vehicles, reminders and documents, and a status report of what is current and what is not can be emailed to them on a schedule.
Read the guideThe repairs module tracks a job from the first fault report through parts, labour and final approval, so the whole story of a breakdown lives on one record.
Read the guideStart a free trial, which opens with sample data. If you want to go further, we set up a proof of concept on your own fleet at no extra cost.
