Landscaping fleets are a mix of trucks, trailers, ride-on mowers and handheld equipment spread across crews. Gearbox tracks all of it on one register, services on the hours actually worked, and gets a daily check done before the crew leaves the yard.
A truck that breaks down is obvious. A mower with a worn belt or a trimmer that will not start costs a crew half a day at a time and never gets written up. Gearbox gives every piece of equipment a record, a service interval and a daily check, so the small stuff is managed like the trucks.
Mowers and small plant earn their services in hours, and a date-based reminder is wrong in both directions through the season. Gearbox alerts on hours, miles, days or a combination, with readings entered by the crew or pulled from telematics, so equipment comes in when it has done the work.
Crew leaders run a short checklist on the truck, trailer and mowers before they leave. Anything that fails is photographed and raised as a fault, so the yard knows about it at 7am instead of hearing about it at the end of the day.
Gearbox tracks parts by site with reorder levels per part, so the common wear items are on the shelf at the yard the crew leaves from. Purchase orders are raised from the work order and flow to your accounting system.
Trucks, trailers, mowers, blowers and trimmers each get a record, a history and a service schedule, grouped however your crews are organized.
A short checklist per equipment type on the crew leader's phone, with photos on anything that fails.
The service calendar shows what is due across the fleet, so pre-season work can be booked into the quiet weeks.
Stock levels per site, transfers recorded between yards, and reorder points so wear parts do not run out mid-season.
Handhelds, PPE and tools issued to a crew member are recorded against them, so you know who has what.
Parts and labor land on the asset, so you can see which machines cost the most to keep running and when to replace them.
Every answer below is drawn from the knowledge base our customers use, with a link to the full guide.
Browse the knowledge baseBuild the service checklist once per equipment type, mower, truck or trailer, and every asset of that type picks it up with the same intervals and tasks.
Read the guideHours and odometers can be entered from the app at the daily check or in bulk in the office, and Gearbox flags readings that look wrong before they drive a service.
Read the guideTools, PPE and handheld equipment are recorded against the employee who holds them, with the date issued and returned.
Read the guideEach yard holds its own stock levels, transfers between sites are recorded, and the parts traffic light shows what is below reorder.
Read the guideA truck and the trailer it tows can be linked, so a check on one covers the pair and the history stays attached to the right unit.
Read the guideThe app keeps working offline, flags unsynced data, and uploads when the phone is back in range.
Read the guideStart a free trial, which opens with sample data. If you want to go further, we set up a proof of concept on your own fleet at no extra cost.
