Spreadsheets lose data, paper forms get destroyed in the pit, and generic software does not understand engine hours. Gearbox was built for fleets that run on hours, work in harsh conditions and cannot afford unplanned downtime.
Set intervals by engine hours, kilometres, days or a combination, such as a 250 hour grease and a 2,000 hour major, and Gearbox alerts as each machine approaches due. Hours come in automatically from your telematics, so the schedule tracks what the machine actually did.
Operators complete inspections in the Prestart app before each shift. It works offline in pits and remote areas and syncs when back in range, and a failed critical question stands the machine down on the spot.
A haul truck waiting on filters is lost production. Gearbox tracks stock across the shop, the warehouse and site containers, with reorder levels per part, barcode scanning for fast picks, and purchase orders that receive stock and tie the parts to the job.
Scheduled services and breakdowns assigned to mechanics, with parts, labour and history building automatically.
Training and tickets per operator and per equipment type, with expiry alerts before they lapse.
Each site sees its own equipment and stock, while you get fleet-wide status.
Maintenance spend by machine, with parts and labour on the job, for repair or replace decisions backed by the record.
Tyre work orders separate from services, so tyre spend lands against the truck that used them.
Engine hours arrive from your telematics, purchase orders flow to your accounting system, and nothing is keyed twice.
Every answer below is drawn from the knowledge base our customers use, with a link to the full guide.
A 10,000 km, 250 hour, 30 day service alerts on whichever threshold the machine crosses first, so hard working equipment comes in sooner and idle equipment is not serviced for nothing.
Read the guideHours from GPS, prestarts, fuel and services sit side by side. A machine that stopped reporting, or a reading keyed with an extra zero, is caught before it wrecks the schedule.
Read the correction guideThe app assumes the pit has no signal: it stores completed checks, badges the icon, reminds the operator, and uploads on the next open or a manual sync.
Read the guideParts carry barcodes scanned with a phone, tablet or webcam, for fast accurate picks during stocktakes, work orders and purchasing.
Read the guideSites act as stores with their own levels, transfers recorded between them, and a traffic light on every part showing where stock stands against its reorder point.
Read the guideStart a free trial, which opens with sample data. If you want to go further, we set up a proof of concept on your own fleet at no extra cost.
