Buses, coaches and shuttles carry people, so the standard is higher and the paperwork is heavier. Gearbox keeps the daily checks, inspections, services and driver records on one record per vehicle, ready for the next audit.
A warning light on a delivery van is an inconvenience. The same light on a coach with forty people on board is a safety event and a compliance record. Gearbox puts the daily check in the driver's hand, turns a failed item into a work order on the spot, and keeps the evidence that the vehicle was fit to go out.
Drivers work through the checklist one question at a time on their phone, with photos and notes on anything that fails. A failed critical item stands the vehicle down and raises a fault report straight into Gearbox, so the workshop sees it before the bus is due back on the road.
Annual inspections, brake checks, accessibility equipment and operating permits each carry their own due dates against the vehicle, with reminders at the lead time you set. The compliance dashboard shows what is due in 7, 14 and 30 days across the whole fleet.
Licences, medicals, training and fit for duty checks sit on each driver's record with expiry dates, so you can see who is current before you build the roster, and an expired medical does not come to light at the roadside.
One checklist per vehicle type, answered on the driver's phone before every departure, with photos attached to any failure.
A failed item becomes a fault report, then a work order, with the history of repeat faults visible on the vehicle.
City routes rack up hours, coach routes rack up miles. Gearbox alerts on whichever comes first, with readings from your telematics.
Licences, medicals and training tracked per driver, with alerts before anything expires.
Vehicles and parts managed by depot, each site seeing its own fleet with the whole operation visible from head office.
Checks, services and repairs are dated, attributed and stored as they happen, ready for the regulator or the contract review.
Every answer below is drawn from the knowledge base our customers use, with a link to the full guide.
Browse the knowledge baseEach vehicle carries the checklist assigned on its settings, so a low floor bus and a coach ask their drivers different questions, and nobody picks the wrong list.
Read the guideFit for duty questions run first in the app when enabled, one question at a time with reasons, and a failed answer is recorded against the driver before the vehicle check starts.
Read the guideA driver can raise a fault mid-route from the Faults button, pick the type and reason, add a photo, and the workshop sees it the moment it is submitted.
Read the guideAnnual and roadworthiness inspections run on their own dates, a vehicle can carry several at once, and each one feeds the vehicle's traffic light.
Read the guideThe employee matrix shows every driver against every requirement, licence, medical and training, so gaps show up as a grid rather than a surprise.
Read the guideEach morning Gearbox emails what is due, overdue and faulted across the fleet, so the operations desk starts the day knowing which vehicles are not going out.
Read the guideStart a free trial, which opens with sample data. If you want to go further, we set up a proof of concept on your own fleet at no extra cost.
